YOU ASKED. WE LISTENED. New 16" x 16" Heavy Duty SmartRags are here!

Documentation Procedure

Documentation Procedure

  1. Invoice and packing list should match the Purchase Order in regards to our item number and unit of measure.
  2. Suppliers MUST submit a packing list with booking request or booking will be refused.
  3. CNF shipments must submit a packing list for approval prior to shipment.
  4. Only one container per set of shipping document.
  5. A detailed packing list showing gross weight and net weight (in lbs.) against each item must be submitted as part of the set of documents through the bank. Without this document payment will be delayed. For carton packing, just total gross and net weight is acceptable.

Two days prior to vessel sailing, a copy of invoice, packing list and ISF form must be sent to the following with container number and our po number in the subject line:

Failure to submit the ISF in a timely manner will result in a $5,000.00 fine.

Invoice, Packing List, ISF and Bill of Lading:

    • Monarch Brands should be listed as consignee.
    • Container number and seal number must be listed on all documents.
    • Both Monarch and our Broker Laufer should be listed as Notify Party in the BOL:
    1. Monarch Brands:
      11350 Norcom Road, Philadelphia, PA 19154
      Tel: (1) 267-338-0124
      Email: [email protected]
    2. Laufer Group International Ltd.
      20 Vesey Street, Suite 601 New York, NY 10007
      Direct: (1) 646-738-8797
      Email: [email protected]; [email protected]
    • ISF must be submitted in Monarch Prescribed format as per linked format: ISF FORM
    • For payment term in L/C (Letter of Credit) or D/C (Documentary Collection) or CAD (Cash Against Documents), final Set of original documents must be presented to the bank no later than 7 days after the vessel sails. Any demurrage charges due to late presentation of documents, will be billed back to supplier. Tracking number for the courier service needs to be sent to m[email protected] and d[email protected] as soon as it is available.

    Bank Details

    1. Banks/vendors should send Letter of Credit documents to:
       Santander Bank, N.A.
      6023 Airport Road
      Oriskany, NY 13424
      Attn: Scanning Unit – AIM 132-0108
      (315) 765-469
    2. Banks/vendors should send collection documents to:
      Santander Bank
      Doc. Collection Svcs. Dept.
      6023 Airport Road
      Oriskany, NY 13424
      (315) 765-4531

    Failure to comply with our guidelines will result in the following fines:

    1st offense – $250.00 2nd offense – $500.00 3rd offense – $1,000.00

    After the 3rd offense we will no longer be willing to continue our business relationship.