How to Determine Hotel Linens Stock Using a Wholesale Linen PAR Calculator

Using a Linen PAR Calculator

Hotels and vacation rental properties purchase hotel linens wholesale. The type of bulk towels and sheets required depends on the rooms and amenities of the hotel. Factors to consider include the number of king, queen, full, and twin beds. Whether the hotel uses two flat sheets or a flat and fitted. The number of bathrooms, and the number of towels you provide per guest. Does the hotel offer makeup removal washcloths? Is there a pool, gym, spa, or salon. Our hospitality linen PAR calculator is an excellent tool for guest linen planning.

PAR = Periodic Automatic Replenishment

“PAR” stands for “Periodic Automatic Replenishment.” In the hotel industry, especially in housekeeping, PAR stock refers to the standard amount of wholesale guest towels and sheets that must be on hand at any given time to support daily operational needs without any shortage.

The PAR level is determined based on the maximum expected usage, considering the peaks and valleys of hotel occupancy and activities. Once the inventory falls below the PAR level, a replenishment order is triggered to bring the stock back up to the established PAR level.

Factors that determine PAR level for wholesale textiles include:

Guest Occupancy Rates: Higher occupancy rates increase the demand for fresh linens. As of writing this, the average occupancy rate is 64%, thus occupancy rates acts as a divisor and will cut the number of wholesale linens needed.

Frequency of Linen Changes: How often does the hotel change linens for occupied rooms? Daily changes require a higher stock compared to less frequent changes.

Laundry Turnaround Time: If the hotel has an on-site laundry facility, the time taken to wash, dry, and prepare linens for reuse will play a role. A quicker turnaround might mean you can maintain a slightly lower PAR level. However, if linens are sent out to an external laundry service, the turnaround might be longer, necessitating a higher PAR.

Loss and Damage Rates: Linens can be stained, torn, or damaged. Estimating how frequently this occurs helps determine your PAR level.

Seasonal Variations: In some locales, the demand for particular linens (like heavier blankets) might increase in colder seasons. Alternatively, beach resorts might have a higher demand for pool and resort towels during warmer months.

Budgetary Considerations: While having a high PAR for contingencies is ideal, budgetary constraints might lead to a more conservative PAR estimation.

Special Events or Services: Additional linens might be needed if the hotel frequently hosts conferences or weddings or offers spa services.

Historical Usage Data: Analyzing past usage can provide insights into consumption patterns and help estimate future needs.

Banquet hall with table settings and centerpieces for wedding reception

For most hotels, a common practice is to have a linen PAR level that represents three to five times the quantity required for one complete change of all rooms (though this can vary based on the factors above). For instance, if one complete change requires 100 sets of linens, a hotel might maintain a stock of 300 to 500 sets, given a PAR of 3 to 5.

 Try our hotel linen PAR calculator and see how it can help your business save money.

It is essential to periodically review and adjust the linen PAR levels to ensure optimal stock management and guest satisfaction.

Contact one of our Account Reps at [email protected] to learn more about how Monarch Brands can help your business profit more!


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